Unlike many other IRS forms, you can’t fax Form 8822-B to the Internal Revenue Service (IRS). Instead, you’ll have to physically mail it to the IRS. The Department of the Treasury gives two mailing addresses for Form 8822-B. You’ll choose one based on your previous business location.
Mail Form 8822-B to Internal Revenue Service, Kansas City, MO 64999 if your previous business address was in one of these states: Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, or Wisconsin.
If your previous business address was in any other state, territory, or foreign country, mail the form to Internal Revenue Service, Ogden, UT 84201-0023.
What Is Form 8822-B?
Form 8822-B is used by organizations to notify the IRS of changes to their mailing address, physical address, or responsible party. This form is used by businesses, nonprofit organizations, and other entities that need to keep their contact information up-to-date with the IRS. If the IRS doesn’t have an accurate address on file for your business, you may miss out on important correspondence, such as refund checks or other tax matters.
If there are changes to your organization, such as a different mailing address, physical location, or a new responsible party or reporting agent responsible for managing the organization’s finances and tax obligations, you should file Form 8822-B to ensure the IRS has the correct information on file. Keeping the IRS informed of these changes is important for receiving timely correspondence, such as notices and other tax-related documents.
You can download Form 8822-B from the IRS website and mail it to the address listed above or in the form’s instructions. Note that Form 8822-B is not for updating personal addresses and is different from Form 8822, which is used by individuals and partnerships to report changes in their mailing addresses or the location of their business. Be sure which one applies to you before you submit it.
You have to file Form 8822-B within 60 days of the change. However, doing so doesn’t replace the need to update your information with other federal and state agencies, so make sure to contact them separately as necessary.
Form 8822-B Instructions
Before and after you fill out Form 8822-B, you’ll also need to fill out other address forms related to your new business address.
1. Notify the Post Office of Your Change of Mailing Address
When your business changes its mailing address, you also need to inform the United States Postal Service (USPS) so mail sent to your old address will be forwarded to the new one. You can update your mailing address with the USPS by visiting its website or visiting a local post office. Make sure to do this in addition to filing Form 8822-B with the IRS, as these are separate processes.
2. Fill Out Form 8822-B
Filling out the 8822-B form involves providing your organization’s legal name, EIN, old and new mailing addresses or business locations, and information about the old and new responsible parties, if applicable. After completing the form, an authorized representative of the organization should sign and date it.
3. Update Your Address and Direct Deposit Information With Your Bank
In addition to notifying the IRS and post office of your organization’s change of address, you’ll need to update your address and direct deposit information with your bank so your financial transactions, such as deposits and withdrawals, continue to be processed correctly. Contact your bank to find out how to make these changes.
How To File an 8822-B Change of Address Form
Form 8822-B instructions are simple and straightforward. Follow these steps:
Download the Form
Visit the IRS website and download Form 8822-B along with its instructions.
Fill Out the Form
Provide the necessary information:
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- Check the appropriate box for the type of filer you are — such as corporation, trust, estate — at the top of the form.
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- Enter your organization’s legal name and Employer Identification Number (EIN).
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- Provide the old mailing address and the new mailing address. If the change is related to the business location rather than the mailing address, provide the old and new business locations.
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- If there is a change in the responsible party, enter the full name, title, and Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) of the old responsible party. Then, enter the full name, title, and SSN or ITIN of the new responsible party.
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- Enter a contact phone number and the best time to call.
Sign the Form
The form must be signed and dated by an authorized representative of the organization, such as an officer, trustee, executor, or other individual with the authority to sign on behalf of the organization.
Review the Form
Double-check all the information you’ve provided to ensure it’s accurate and complete. Incomplete or incorrect information may lead to delays or miscommunication with the IRS.
Mail the Form
Consult the instructions for Form 8822-B to determine the correct mailing address based on your organization’s old mailing address or use the appropriate address listed above. Send the completed form to the correct address.Although you can’t fax form 8822-B to the IRS, you can use MyFax to fax other tax forms and important documents. MyFax provides online fax services using modern technology. You can send and receive faxes using your computer, tablet, or smartphone. Reach out today to get started.
